Keeping the cash book
Note: the DevyPOS interface is currently available in German and English. Screen labels quoted here are the English ones.
Everything that comes into or goes out of the till without being a sale belongs in the cash book: change money, purchases of goods, private withdrawals, bank deposits.
1. Making a booking
- Open Cash book at the till.
- Choose the booking type – for example goods purchase 7%, private withdrawal or bank deposit.
- Enter the amount. The field does the maths: entering 12.50+3.20 results in 15.70.
- Enter the receipt number and the purpose.
- Book.
No booking without a receipt. Booking types can be marked as requiring a receipt; the till then insists on a receipt number. That is not red tape – it is the point where a cash audit most often gets stuck.
2. Maintaining booking types
You maintain the list of booking types in the back office: name, direction (income or expense), tax rate and receipt requirement. Anyone who always books the same items sets them up once and then only picks them from the list.
3. Correcting
A wrong booking is not deleted but reversed: the counter booking appears as its own line. That keeps what happened traceable.
4. VAT
The VAT tab shows the input tax from the expenses in the cash book, split by tax rate. The VAT on sales appears in the Z closing – together they give the picture your tax adviser needs.